Reprographics 101

IT-000010 Electronic Plan Submission – Land Development
Services


Project Description
The Land Use Information Advisory Council appointed by the Board of Supervisors
(BOS) issued several guiding principles that included more robust use of
technology facilitate the electronic submission and review of land use
applications. The Land Development Services division of DPWES plans implementation
of an electronic plan submission and review to enable architects, engineers and
construction professionals to submit changes online by marking up or editing
drawings 24 hours a day, 7 days a week, anywhere in the world. The electronic
process enables constant communication where clients are able to collaborate
with one another for real time editing. Users are also able to track their
progress and organize their plans in an inexpensive manner. The ease of use of
electronic plan review makes the transition from paper base to digital plan
review extremely valuable.


Project Goals
This project will build upon a pilot conducted in FY 2014 to introduce the
capability to receive and review building and site plans electronically. It
will yield numerous benefits, including enhanced customer service, reduced
carbon footprint, cost savings, cost avoidance, and satisfaction of
Board-appointed committee recommendations.


Progress to Date
This is a new project in FY 2015. Following successful completion of the
pilot, this initiative will continue with adding various plan types, other
customers and reviewers until fully deployed.


Project Budget
FY 2015 funding of $600,000 supports an initial pilot and deployment of an
electronic plan review process. Given the experience of jurisdictions that have
already implemented similar systems, LDS anticipates a smooth expansion of the
effort to include all plan types and all plan reviewers.


Return on Investment
In addition to streamlined review and plan submission processes, this project provides significant
environmental benefits and financial savings stemming from reduced paper costs
and reduced fuel consumption. Once implemented, this project will
eliminate/significantly reduce the need to print large paper plans (each over
50 lbs) and deliver them numerous times for county review. Customer savings
and improved customer service combined with a streamlined and more
collaborative plan review process advance the county’s goal of supporting and
enabling further development and redevelopment throughout the county.

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Additionally much of the
current cost of physical storage (DPWES spends in excess of $59,000 annually to
digitize site plans for historical retention) will be eliminated when the
electronic plan submission and review project is fully implemented. Other benefits include simplification of the plan submission and review
process, staff efficiency, improved record keeping, streamlined review
processes, improved accuracy of data transmitted due to a reduction in the
number of times plan data needs to be copied and recopied, industry “goodwill”
gained by satisfying a long- standing industry demand, and reduction of costs
to retrieve historical plan records with a significant reduction of risk that
the documents being sought have been inadvertently lost or destroyed.